Mid-year Benefit Changes

IMPORTANT:
You are only eligible to make mid-year changes to your benefits elections if you have experienced a qualifying life event.

The life event scenarios below explain changes and benefit-related tasks that need to be completed.

Marriage
  • You will have 31 days from the event date to log in to Workday and type in the search box Change Benefits.
  • Benefits for the new spouse and any children / step children are effective the date of marriage.
  • To enroll any dependents, you will need:
    • Marriage certificate for spouse coverage
    • Birth certificate(s) for child(ren) coverage
    • Social security cards for all dependents
  • A Spouse legal name change in Workday can be completed after a copy of the new social security card is sent to HR at benefits@discounttire.com.

Birth/Adoption
  • You will have 31 days from the event date to log in to Workday and type in the search box Change Benefits.
  • Benefits are effective the date of birth / adoption / legal guardianship.
  • To enroll your new child, you will need Social Security card AND one of the following: verification of birth,
    birth certificate, adoption agreement, or legal guardianship agreement.
    Please note:

    • Do NOT wait for a Social Security card and/or birth certificate to make benefit
      changes in Workday; you must submit changes within 31 days of the birth. Once the new child’s social security card is received, please send a copy to HR at benefits@discounttire.com.
    • A verification of birth document MUST contain the baby’s name, date of birth,
      both parent’s names, and the hospital name.

Divorce
  • You will have 31 days from the event date to log in to Workday and type in the search box Change Benefits.
  • Benefit changes are effective the date of the divorce.
  • Former spouse/step-children MUST be removed within 31 days from the divorce as they are no longer eligible dependents.
  • To remove the dependents, you will need the divorce decree.
  • A COBRA packet to extend Full Time benefits to the former spouse/step children will be sent to the mailing address on file.

Gain or Loss of Other Coverage
  • You will have 31 days from the event date to log in to Workday and type in the search box Change Benefits.
  • Benefits will begin or end on the date of other coverage.
  • A document showing proof of other coverage or loss of coverage including effective date, benefits elected and covered individuals.
  • To enroll any dependents, you will need:
    • Marriage certificate for spouse coverage
    • Birth certificate(s) for child(ren) coverage
    • Social security cards for all dependents
  • Loss of coverage includes an employee who turns age 26 and loses coverage under a parent’s benefits.

Dependent Turning 26
  • No action needed.
  • Benefits will end for the dependent at midnight on the last day of the month of their 26th birthday.
  • The Benefits Team will complete this event for the employee and notify them via email on file.

In the Event of a Death
  • Notify Human Resources.
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